Personal Assistant

EDF EPR Engineering UK (EPR-E) is a subsidiary of Edvance, which is a joint venture between EDF and Framatome, established in 2018 in charge of the design and the realisation of nuclear islands for new projects in France and worldwide.

In particular, EDF EPR-E UK is responsible for the design and construction of the nuclear island for Hinkley Point C (HPC) project and preparing the design replication and engineering activities for the Sizewell C (SZC) Project.

At HPC we are building two new nuclear reactors, the first in a new generation of nuclear power stations in the UK providing low carbon electricity for around six million homes.

We are looking for a Personal Assistant (PA) to provide full secretarial and administrative support to the Lead Team of Sizewell C (SZC) project.

The role will be based in our office in Aztec West (Bristol), with also the possibility to work from home (2 days per week).

Responsibilities include:

·       Handle a wide range of high-level administrative tasks for the Lead Teams

·       Manage the Lead teams diaries and plan ahead in order to anticipate busy periods and changing priorities

·       Act as the point of contact between the Lead Team and others

·       Prepare and handle key organizational documents maintaining strict confidentiality

·       Arrange business travel, accommodation, and coordinate meeting arrangements. To this end, the personal assistant is the primary point of contact of French PAs for HPC & SZC Project

·       Arrange practical arrangements (bookings, seminars, events, Team Projects, Site visits)

·       Manage other specific requests coming from the Lead Teams (such as TEEXMA – our time booking system)

·       Handle newcomers process arrangements (IT, induction…)

·       Support other EPR-E PA’s with events/diary assistance

·       Manage purchases on a company credit card (Track business expenses)

·       Receive, screen and direct incoming calls, visitors, mail and email.

·       Ensure accurate and efficient document management and classification

Knowledge, Skills, Qualifications & Experience

·       Good organisational skills (flexible/organised/methodical) with keen attention to detail

·       Ability to work independently and be proactive.

·       Excellent communication/interpersonal skills notably with various levels of the organisation and externally.

·       The ability to work as an integral part of a team contributing to team success, communications and a positive working environment.

·       Discretion – confidentiality when dealing with sensitive information.

·       Attention to detail.

·       Able to manage conflicting priorities and urgent requests

·       Previous team support experience.

·       General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems

·       Use of Outlook or similar diary/email application; Microsoft Office – Word, Excel, Power Point

Languages (level)

·       English fluent

·       French is a bonus

Specialization: Z1 - Administrative assistant

Level of education (all) Non-Degree Program

Place: United Kingdom, Bristol, Aztec West

Employment level: Non cadre